Your phone has a handsfree speaker and microphone. These allow you to make and answer calls handsfree.
•You can make a handsfree call by simply dialing without lifting the handset. You can hear the call progress and when answered, either continue handsfree or lift the handset.
•The speaker allows the phone to receive page calls. You can hear the page without needing to take any action. However, you cannot answer the page.
•The speaker allows the phone to auto answer direct voice calls. You can hear the caller and they can hear you without you needing to take any action. The same applies for call from other users if you have internal auto-answer set on the phone.
•Pressing the Handsfree button answers a call handsfree.
•The phone has a headset socket. If a headset is plugged into that socket, it is used for handsfree rather than the phone's speaker and microphone.
•The key can also pressed to turn a call already answered using the handset into a handsfree call.
•If there are no currently connected call to which you are talking, a call answered by pressing its appearance button is connected as handsfree.
•If you are not currently connected to a call:
•If the handset is off-hook, answering a call by pressing the alerting appearance button answers the call using the handset.
•If the handset is on-hook, answering a call by pressing the alerting appearance button answers the call using the speaker or headset if one is connected, depending on which of the two modes was last used on a call.
•If there is already a connected call to which you are talking handsfree, answering another call by pressing the appearance button will answer that call handsfree.
Room acoustics and background noise can affect the proper operation of the speakerphone. To ensure that your speakerphone works effectively, follow these guidelines:
•Avoid placing your telephone in areas with high background noise caused by sources such as motor vehicles, manufacturing equipment, loud voices, radios, printers, copiers, typewriters, other noisy office equipment or heater and air conditioning fans.
•Avoid talking before the other person is finished speaking. When you both talk at the same time, only one person’s voice comes through.
•Do not use your speaker to make announcements over a loudspeaker paging system connected to your telephone system.
•When talking, always face your telephone and stay within two feet of it.
•Place your telephone at least six inches (15 cm) away from the edge of your desk.
•If you have difficulty hearing the other party, try increasing the speaker volume. If you have background noise, try turning off the microphone when the party at the other end is speaking and turning it on when you speak. If the difficulty persists, lift your handset to continue the conversation.
•In conference rooms, a separate speakerphone is recommended, since the built-in speaker on a system telephone is designed for individual use.